Introduction

Template Governance

You’ve got a contract ready to send. Or at least, you think you do. But wait—

When was this template last updated? Did legal approve the latest clause changes? Is this even the correct version?

By the time you track down the right document, update it, and send it for approval, another team has already sent a different version, and suddenly, no one is sure which one is final. Mismatched clauses, missing approvals, and legal risks pile up fast.

Spot the issue?

Template governance is a problem when contracts constantly circulate between teams. 

The bigger the company, the harder it gets to control. This is why businesses are turning to contract automation platforms.

When every team works from a centralized, always-updated template library, there’s no confusion over which version is correct. Every contract, whether an SOW, MSA, agreement, or any other legal document, uses the latest, approved terms, ensuring compliance without endless back-and-forth.

The result:

• Legal updates? Applied instantly.
• Approval workflows? Structured.
• Errors and outdated clauses? Eliminated before they even happen.

Manual Creation

Manually drafting them by filling the template is tedious, error-prone, and will eventually kill off productivity. This also necessitates a manual review process for making sure everything is in order. Imagine the amount of time this consumes for creating a large number of contracts.

So, if you want to generate contracts in minutes, not hours, while maintaining complete control over template accuracy and compliance, you’re in the right place.

Keep reading to learn how contract generation works in eDocGen and how automation can simplify your contract workflows, whether as a standalone solution or fully integrated with your enterprise applications.

How to Generate Contracts with eDocGen

Once your contract templates are structured and governed correctly, the next step is execution. 

While a slow or error-prone process can lead to delays, bottlenecks, and unnecessary risks; an efficient contract generation system can quickly and accurately help you generate contracts, impacting everything from compliance to deal velocity. 

Automate contract creation with the following methods. Choose the one that's best suited for your use case.

Interactive Forms

Start by selecting a contract template from your library. Instead of manually entering details, the system automatically converts templates into structured, browser-based forms.

How it works:

• Users enter contract details through a guided, form-based questionnaire.
• Pre-fill customer/vendor data to minimize manual input and ensure accuracy.
• Built-in validations prevent missing fields and incorrect data.
• Save drafts, revisit, and refine before finalizing.

Once the form is complete, stakeholders can be invited to review it and provide input directly through a secure link. 

This means no back-and-forth emails or misplaced revisions, as everything stays within a structured, trackable workflow.

Generate Contracts in Bulk

Bulk generation creates contracts instantly by pulling structured data into templates, eliminating repetitive tasks and reducing processing time.

How to do it:

• Upload data files in Excel, JSON, Excel, or XML format to auto-fill contract fields.
• Directly retrieve contract details from MySQL, SQL Server, and Oracle databases.
• Generate multiple contracts in a single action, ensuring speed and accuracy.

Once generated, contracts are instantly distributed based on preset rules:

• Email Automation - Send contracts directly to customers or internal teams with personalized details.
• Internal Storage & Print Sync - Store, print, or share contracts within your enterprise document system.
• E-Signature Routing - Automatically send contracts for approval and signature without human intervention.

This enables businesses to quickly produce and distribute hundreds or thousands of contracts, significantly reducing turnaround time.

Automate Contract Generation via API

For real-time, hands-free contract generation, the system offers REST API that integrates directly with enterprise applications like CRM and ERP systems. 

This eliminates manual contract requests and ensures data-driven accuracy across all documents.

How it works:

• A contract request is triggered automatically from your business system.
• The system pulls the latest contract data and auto-generates a fully populated contract.
• The contract is instantly routed for review, approval, and e-signature—without human intervention.

This method ensures contracts are always up-to-date and legally compliant, and instantly accessible. 

While automation speeds up contract creation and keeps workflows structured, the results ultimately depend on the tools you choose. Not all contract generation platforms offer the same level of flexibility, compliance, and integration.

So, how does EDocGen stand out? Let’s take a look.

How EDocGen Stands Out as a Contract Generation Platform

At its core, EDocGen is a DIY document generation solution that enables business users to create contracts from existing templates. Whether generating low or high volumes, the system adapts to different needs, ensuring structured, error-free contract generation.

Built to simplify contract creation, eDocGen eliminates manual inefficiencies while giving businesses complete control over their workflows, no matter what type of document you’re creating or which industry you’re in.

What Powers EDocGen?

The core capabilities include:

• Dynamic template control enables auto-filling of sub-templates, loops, and conditional statements, ensuring contracts adjust based on predefined rules.
• Multi-language template support allows businesses to generate contracts in different languages from a single master template, reducing template management overhead.
• Conditional clause management dynamically inserts paragraphs, clauses, and sections based on business logic, ensuring contracts meet specific requirements.
• Built-in calculation engine automates contract-related computations directly within templates, eliminating the need for manual calculations.
• With flexible document formatting, you can insert tables, hyperlinks, lists, and images adjust dynamically based on input data, maintaining accuracy in contract presentation.
• Automated contract distribution allows contracts to be sent via email, print, or cloud storage while seamlessly integrating with SharePoint for archival.
• for contract automation connects directly with CRM, ERP, and other enterprise systems to enable real-time contract creation without manual intervention.

These features are just a few highlights as EDocGen surpasses standard offerings. To see how it stands out against a generic tool, the table below gives a clear comparison:

Where Generic Tools Fall Short	How eDocGen Solves It
❌ Limited flexibility as some tools only support fixed templates, making contract customization difficult.	✅ Dynamic template control allows conditional logic (IF-ELSE), sub-templates, and multi-language contracts from a single master template.
❌ No structured data input as many platforms require manual input, leading to errors and inefficiencies.	✅ Forms-based contract creation auto-generates browser-based interview forms for structured, error-free data entry.
❌ Basic bulk generation or require repetitive manual effort.	✅ Bulk generation populates templates using Excel, JSON, and database data (MySQL, SQL Server, Oracle) for high-volume contract creation.
❌ Limited distribution & storage requires manual downloads and sharing.	✅ Automated distribution sends contracts via email, print, sync, and cloud storage (SharePoint, OneDrive).
❌ Many business systems lack no API or real-time Workflow Integration.	✅ API-driven automation connects with CRM, ERP, and enterprise applications for hands-free contract creation.
❌ Versioning & compliance risks due to improper audit trails, making tracking changes difficult.	✅ Full version control & compliance tracks changes, restores previous versions, and maintains audit trails for security.

Even with all these features, automation is only as effective as its execution.

Businesses already use contract automation to eliminate inefficiencies and speed up approvals, but what does that look like in practice?

Let’s explore real-world applications and how companies are making the most of it, insights that can help you refine your contract processes.

How Businesses Use Contract Generation Software

As stated earlier, businesses across industries use contract automation to eliminate inefficiencies, reduce risks, and speed up approvals.

From sales contracts to complex financial agreements, eDocGen helps companies handle high-volume contract generation with accuracy and control.

Let’s look at how:

Scenario 1 – Accelerating Sales Contracts for Faster Closures

Sales teams spend too much time manually collecting customer details, leading to delays in contract finalization. Every missing detail or incorrect entry adds back-and-forth communication, slowing down deal closure.

How eDocGen Solves It:

• Sales teams pre-fill contracts using structured forms, ensuring accuracy from the start.
• Secure URL links allow customers to review, complete, and e-sign contracts online, reducing delays.
• Approval workflows eliminate bottlenecks, so contracts move forward faster.

Outcome:

• Sales teams close deals faster with e-Sign integration.
• Errors are reduced, ensuring contracts are legally binding from day one.

Scenario 2 – Bulk Generating Contracts for Finance & Legal Teams

Companies dealing with high-volume contracts, whether in banking, loan processing, or insurance, often struggle with manual creation and compliance checks. Every contract must be customized based on specific policies, regulations, and customer data.

How eDocGen Solves It:

• Auto-populates multiple contract templates at once using Excel, JSON, and database data (MySQL, SQL Server, Oracle).
• Conditional clauses ensure regulatory compliance—only the right terms appear for each contract.
• Contracts are instantly routed for approval and e-signatures, reducing administrative overhead.

Outcome:

• Banks and financial institutions generate thousands of legally compliant contracts in minutes.
• Insurance providers create customized policies on demand, ensuring every contract reflects up-to-date regulations.

Scenario 3 – Automating Real Estate Agreements for Property Management

Property managers, leasing companies, and real estate agencies deal with mass contract generation for rental agreements, lease renewals, and sales contracts. Manually updating tenant details, rent clauses, and legal conditions is time-consuming and error-prone.

How eDocGen Solves It:

• Bulk-generate lease agreements with pre-filled tenant details, property specifics, and region-specific clauses.
• Auto-populate contracts based on location, property type, and lease duration—ensuring legal accuracy.
• Store and distribute contracts through cloud integrations (OneDrive, SharePoint, DocuSign) for easy tracking.

Outcome:

• Property managers handle large volumes of contracts without delays.
• Custom terms for each lease agreement ensure legal compliance across multiple properties.

See how that works?

These aren’t just theoretical outcomes; organizations experience them every day.

The longer you wait to implement contract automation, the more time, effort, and resources you risk losing while others gain efficiency and strategic advantages.

If you're ready to generate contracts faster, with less effort and zero compliance worries, now’s the time to make the switch.

Link and see how eDocGen can transform your contract generation process.

Frequently Asked Questions

1. How do I generate a contract using software?

Contract generation software automates the process by letting users fill structured forms, bulk-generate contracts from data inputs, or integrate with enterprise applications for real-time contract creation.

2. What are the key features of contract generation software?

Some common features of automated contract generation software are:

• Template-based automation for faster contract creation
• Bulk contract generation using structured data sources
• Conditional content population to generate customized contracts
• Compliance tracking & audit trails to ensure accuracy and legal adherence
• Version control to track and manage contract changes

eDocGen stands out by additionally offering:

• Dynamic content control for flexible contract generation
• Enterprise integrations with CRM, ERP, and database systems
• Multi-language support to create contracts in different languages from a single template
• Automated contract distribution via email, e-signature routing, and cloud storage

3. What’s the difference between contract management and contract generation?

Contract generation focuses on creating legally compliant contracts quickly, while contract management involves tracking, storing, and maintaining contracts throughout their lifecycle.

4. Does contract generation software support electronic signatures?

Yes, contract generation tools support built-in e-signature capabilities, allowing businesses to approve and execute contracts digitally without manual paperwork.

5. Can contract generation software integrate with my existing systems?

Advanced contract generation platforms like eDocGen offer API integrations with CRM, ERP, and database systems to automate contract creation without manual intervention.